Constitution

 

1      TITLE

The Club shall be called Corstorphine Sycamore Probus Club.

 

2      AIMS

The aims of the Club are to provide ladies of Corstorphine and district with opportunities for increased social contacts and interests.

 

3      MEMBERSHIP

(a)     Membership shall be open to ladies resident in Corstorphine and district.  The total membership shall not normally      exceed 99 in number.

(b)     If membership is offered but cannot be accepted because of temporary circumstances, it shall be possible to defer membership for one year.  If membership is not accepted at that point, the applicant’s name shall go to the end of the waiting list.

 

4    OFFICE  BEARERS

(a)    These shall comprise:

         President

         Vice-President

         Honorary Secretary

         Honorary Treasurer

         4-6 ordinary members

These officers, acting as a Committee, all of whom shall be elected at the Annual General Meeting each year, shall manage the affairs of the Club.  Elected members shall assume office immediately following the AGM.

(b)    The President shall vacate office on completion of one year in the chair and shall be an ex officio member of the Committee with voting powers for the year following her retirement.

(c)     The office bearers shall normally hold office for not more than 2 consecutive years.

(d)     Four members of the Committee, of which 2 must be office bearers, shall constitute a quorum.

(e)     The Committee shall have the power to co-opt not more than 2 members and to appoint one or more sub-committees.

(f)      It should be noted that, since the Committee is elected, any Probus member who has concerns about a decision taken by the Committee must put these concerns in writing to the President.

 

5     MEETINGS

(a)      Ordinary meeting of the Club shall be held between September and April.  The meetings shall be held on the dates identified in the syllabus.

(b)      The Annual General Meeting shall be held at the last meeting of the Club in April each year or on any alternative date which the Committee decides.

(c)       The Committee shall be required to call a Special General Meeting at the written request of not fewer than 10 members.  The Secretary shall give all members at least 2 weeks’ notice of such a meeting.

(d)       Voting at all meetings shall be by a show of hands or ballot if so decided.  In the event of an equal division of votes, the Chairman of the meeting shall have a second or casting vote.

 

6     FINANCE

(a)      The financial year of the Club will be from 1st January to the 31st December, and the inspected accounts should normally be presented for approval at the AGM in April following that year.

(b)      The Honorary Treasurer, President, Vice-President and Honorary Secretary shall operate the bank account on behalf of the Club.  Any 2 signatures shall be required.

(c)       The annual subscription shall be determined at the AGM and shall be payable by 31 July at the latest.

(d)        There shall be 2 opportunities per year for fund-raising events:  one on the day we have our Charity Speaker, with the option of a second to fulfil a local need.

 

7     AMENDMENTS TO CONSTITUTION

Amendments to the Constitution may be made only at the AGM.  Proposals for amendment must be submitted to the Committee 4 weeks in advance of the AGM.

 

8     WINDING UP

In the event of the Club being wound up for any reason, any assets shall be distributed to other branches of Probus or to charities, at the discretion of the Committee.

 

APRIL 2017